The customer needed a site with a primary focus on document management. Among other requirements, it was extremely important that the documents would be segregated based on security. I was concerned document-loading consistently to the correct library or folder would be confusing and error-prone. I had already planned on creating workflows to address this concern.
That’s when I found out about the Drop-Off Library. The Drop-Off Library, once configured, will take your documents, regardless of which library they were loaded from, and based on a set of confiugred rules will place the documents into the appropriate library or folder.
This is a feature in SharePoint 2010 Enterprise sites. You need to enable the Content Organizer feature. Click on Site Actions > Site Settings > Site Administration
Configuring the Content Organizer is pretty straight forward. Begin by clicking on Content Organizer Settings and make your selections:
Finally configure the rule set. Note that this is based on Content Types.
For more details, view the following reference:
Please note these caveats:
- This library can impact the ability to move the site.
- This library is also extremely difficult to delete once enabled